LFA Board Minutes - 2011-07-31
From LFAwiki
BOARD MEETING MINUTES
| Date: | July 31, 2011 |
| Time: | 7:00 pm (MDT) |
| Location: | Enid Cox’s home 1283 Logan Avenue Salt Lake City, UT 84105 |
Opening: Steve
- Invocation: Dennis
- Review of April 10, 2011 LFA Board Meeting assignments
Treasurer's Report: Enid
- Financial Report
- Checking Account Balance: $2,058.46
- Savings Account Balance: $3,433.60
Chairman's Business: Steve
- In an effort to respond more quickly to LFA issues and potentially reduce the length of board meetings, all Board Members are asked join the LFA Board Google group set up for that purpose invitation
- Action Items:
- Doug (Ron’s son) will resend invitation to the Board Members who have not yet responded
- Action Items:
- Board Structure, Sub-Committees and Revising the Bylaws
- Action Items:
- Steve will work with David Cook to create a revision of the Bylaws for Board approval. While the Board size (9) and terms of service will remain the same, revisions to the bylaws will include:
- Defining additional positions within the Board for a Vice Chair, an Archive Director, and a Website Director (IT Director?)
- Creating an Executive Committee consisting of the Chair, Vice Chair, Treasurer, and Secretary who will also serve as signatories on all accounts
- Renaming the Social Director and Recruiting Director as “Reunion Director” and “Membership Director” respectively
- Establishing individual Director’s responsibilities as follows:
- Research Director – Genealogical research for ancestors of Archibald Livingston (b:1808) and the associated Temple Work
- Reunion Director – Reunion planning and promotion
- Membership Director – Records of descendants of Archibald Livingston (b:1808), contact information, and Newsletters
- Website Director – Management and content on the LFAWiki
- Archive Director – Preservation and management of written records and donated items
- The LFA purpose and provisions for sub-committees will remain unchanged.
- Steve will work with David Cook to create a revision of the Bylaws for Board approval. While the Board size (9) and terms of service will remain the same, revisions to the bylaws will include:
- Action Items:
- 2011-2012 Board
- Board member assignments
- Douglas Ray Livingston Reunion Director
- Mary Ann Swalberg Secretary/Research Committee
- Steven B. Livingston Chairman/Archive Committee
- Dana Rogers Membership Director/Research Committee
- Douglas Ron Livingston Research Director
- Enid Cox Treasurer/Reunion Committee
- Dennis Davis Archive Director
- Karolyn Hall Membership Committee
- Lorraine Misener Research Committee
- It is understood that Executive Board Members will serve as a committee member on one of the various sub-committees.
- Action Items:
- Each Board Member will give thoughtful consideration to an appropriate way to fill the Website Director position.
- Each Director will recruit members for their respective sub-committees, hold a meeting of that committee, and determine what proposals need to be made to the Board before the next Board Meeting is held.
- Board member assignments
Closing: Steve
- Action Items:
- Doug (Ron’s son) will work with Ross to update the website to archive the last reunion announcement and information, and to create a new announcement for the 2012 reunion to be held at the Heber Valley Camp on June 15th and 16th (note correction). Information outlining a $15/person charge covering 3 meals and lodging will be detailed. RSVP will be directed to Enid.
- Dana will continue to seek out the “second” box of mystery fotos.
- Lorraine’s fotos are currently available on the LFAWiki, but are difficult to locate. Doug (Ron’s son) will pursue this with Ross.
- Next Meeting:
- Date: Friday, September 30th, 2011
- Time: 7:00 pm (MDT)
- Location: Enid Cox’s home
- 1283 Logan Avenue
- Salt Lake City, UT 84105
- Benediction: Enid
Board Members:
Reunion Director Douglas Ray Livingston Present Secretary Mary Ann Swalberg Unavailable Chairman Stephen B. Livingston Present Membership Director Dana Rogers Present Research Director Douglas Ron Livingston Present Treasurer Enid Cox Present Archive Director Dennis Davis Present (by phone) Karolyn Hall Present (by phone Lorraine MIsener Unavailable