LFA Board Minutes - 2010-04-25
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Livingston Family Association Board Meeting
Date/Time: April 25, 2010 7:00 PM
Location: Charlene Clark's home
Board Members Present: Dennis Davis by phone from California, David Cook, Charlene Clark, Enid Cox, Doug Livingston, Stephen Livingston, Dana Rogers, Mary Ann Swalberg
Absent: Ross Livingston
Contents |
Opening
Charlene Clark conducted the meeting and welcomed all in attendance
Opening Prayer - Mary Ann Swalberg
Minutes of previous meeting were read and approved with the addition that Mary Ann checked to see that all the names we did work for were in the new family search.
Treasurer's Report
Enid gave the treasurers report.
Livingston Family Association
Financial Statement
January 2009 – December 2009
- Checking Account
- January 2009 Beginning Balance $1,532.55
- Contributions Received: $1,895
- Expenses Paid: $2,239.41
- December Ending Balance in Checking Account: $1,188.14
- January 2009 Beginning Balance $1,532.55
- Savings Account
- January 2009 Beginning Balance: $3,892.91
- Interest Earned: $20.76
- Aug. Ending Balance in Savings Account: $3,913.67
- January 2009 Beginning Balance: $3,892.91
- December 2009 Combined total in accounts: $5,101.81
David Cook made the motion to move $1,000 from savings to checking to cover reunion expenses
Doug Livingston seconded
All agreed
Reunion Report/Planning
Doug Livingston gave an update of plans for the reunion:
June 18:
- Doug will provide porta-potties at Don Lee Despain’s property
- Set up camp anytime during the day
- 1:00 PM temple session at the Manti Temple
- 5:00 PM Dinner at the Manti Stake Center - Adults $7, Children $4
- 9:30 PM Manti Pageant
- Doug will arrange for all to be seated together both at the dinner and pageant
June 19:
- 8:00 Am Registration/Dues – Fountain Green City Park – South East Pavillion
- Enid will make name tags
- 8:30 AM Breakfast – provided by LFA (Doug will get food - all to help cook)
- Playground equipment is available
- 10:00 AM Program – Mary Ann Swalberg will assign board members to dress and represent an ancestor and tell about their life. (30 minutes total)
- 10:30 AM Business Meeting
- Election of board members
Those whose terms are up: Charlene, Dana and Enid. We need to replace Charlene for sure. We are hoping that Dana will agree to stay on and Enid will stay ONE MORE TIME! Motion made by David Cook to retain Charlene as Editor in Chief of the Newsletter. Second by Mary Ann. Charlene agreed to this.
- Doug will provide a “TRAVELING TROPHY” to the family with the most representatives.
- Charlene will do awards
- Stephen Livingston will make an ancestral disk available in PAF – sell for $5
- Ross will talk about the Fountain Green Cemetery and provide a map showing our graves. David Cook will get a list of the family buried in Fountain Green from Ross and work up a treasure hunt where the youth can get rubbings from about six of the headstones (basket of candy at each site – one piece as a reward). A candy bar will be the big prize for the ones who find them all.
- Hike to falls above Despain property – led by Don
- Box Lunch – for those who pre-ordered at $6 each (we have about 40 requests so far)
Descendancy Report
Steve Livingston reported that he is still updating the descendancy chart. He will have a chart available at the reunion for people to see and check their names. He will work on a disk to sell at the reunion.
Ancestor Research Report
Dana suggested that LFA purchase a program for $300 that Mary Ann Swalberg could use to do research. Mary Ann stated she couldn't devote the time to make it worthwhile. All agreed to wait until September meeting to address this agenda item again.
Newsletter and Mailing List Report
Charlene stated that we would send a postcard and email announcement as a reminder about the reunion on June 1st.
Suggestions for discussion at another meeting
- Find ways to reach out and get younger generation more involved
- Create a brief Mission Statement
- Create an LFA $500 Scholarship for youth competition – requiring a family history
- Combined reunion and individual reunions every other year.
- Mention “Mountain of the Lord” in every newsletter.
- Create a five year plan for reunions
Closing
Adjourned
Next meeting: At the reunion – to make assignments Following Board Meeting: October 2, 2010 (put it on your calendar now)