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LFA Board Minutes - 2009-02-08

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Livingston Family Association Board Meeting

Date/Time: February 8, 2009 7:00 PM
Location: Ross Livingston's home
Present: Stott Cook, Charlene Clark, Dana Rogers, Dennis Davis (via phone), Blaine Livingston, Enid Cox and Ross Livingston
Absent: Ann Macdonald and David Cook


Contents

Opening

Chairman Charlene Clark welcomed all

Invocation - Dana Rogers

Minutes of August 2008 meeting read by Enid Cox - approved as read

Finance Report

Enid Cox submitted the following 2008 financial report via email, prior to the board meeting: Livingston Family Association - Financial Statement

January 2008 - December 2008

Checking Account:
January 2008 Beginning Balance: $940.67
Contributions Received: $1,345.00
Expenses Paid: $753.12
Ending Balance: $1,532.55
Savings Account:
January 2008 Beginning Balance: $3,850.79
Interest Earned: $42.12
Ending Balance: $3,892.91
December 2008 Combined TOTAL: $5,425.46

Financial Report approved as emailed.

Reunion Planning

Discussion led by Stott Cook

Discussion held and agreed on by board that this year would be a one day reunion at a ward building with a pavilion and ball park. Ann emailed her suggestions to have a couple of classes on family history, a dinner, a guest speaker (short) and some dancing. She will check into a caller for the dance. Classes suggested: How to use Google as a research tool. How to conduct a productive interview for a life history, Digital scrap booking. She will check into Nancy Livingston and Brad Wilcox for the speaker. The board all agreed these were great suggestions.

Dennis Davis suggested that he could set up a place as people came and take family pictures - have family fill out form with names of all the family and use that as the registration. All agreed that was a great idea.

__________ suggested we hand out paper and ask everyone to write about a grandparent or incident in their or someone else’s life for Ross to put on the web site.

Encourage everyone to write and send in their history and that of their ancestors. Save all obituaries. An obituary defines your whole life.

Ross called and arranged for his stake center 2450 West 10400 South) to hold the reunion. Will follow up.

Ross suggested we start at noon and end with a raffle about 5:00 pm. All agreed to this time frame.

Tentative Agenda for Reunion:

12:00 Noon Family Portraits and Registration
12:30 PM Catered Lunch and business meeting
1:30 - 2:30 Class 1
2:30 - 3:00 Displays
3:00 - 4:00 Class 2
4:00 - 5:00 Dance
5:00 PM Raffle

Dennis suggested it would be nice to go out to dinner after the reunion as a board.

Things to nail down:

Make these assignments by email

Descendancy Report

7759 names have been entered

Blaine has 12 patches left - should we order more?

Will have a display at the reunion

Ancestor Research Report

Dana has a family history ready to submit.

Suggestion to send out an email when a new history is added

Will have a display at the reunion

Newsletter and Mailing List Report

Ross will format the newsletter.

Send articles to Ross this week:

Charlene will reformat and send to Enid to copy and mail out.

Charlene will send the email notification

(Could we have a complete mailing/email list at the reunion for people to check for accuracy and add to?)

Website Update

Visit the website and click on Recent changes to see what is new.

Dana suggested that Ross send notice when new history is entered. Since he will probably forget, it is recommended that you check the recent changes link periodically. Or, if you use an RSS news aggregator (and if you're not, you should be), you can use the following feed to keep on top of changes - as they happen:

http://www.livingstonfamily.org/w/index.php?title=Special:Recentchanges&feed=rss

Closing

Next board meeting will be April 26, 2009 7:00 PM, at Ross Livingston's home. (Note: Date changed from normal schedule due to Easter Sunday)

Blaine Livingston moved to adjourn. Dennis Davis seconded.

Notes

Retrieved from "http://livingstonfamily.org/wiki/LFA_Board_Minutes_-_2009-02-08"

This page has been accessed 2,105 times. This page was last modified on 10 February 2009, at 22:45.


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